2018 Multi-Year Community Grant

Applications for the Multi-Year Community Grant open on the 1st November and close at 5pm on the 15th December 2017.  The grant will cover a 3 year period from 1st July 2018 to 30 June 2021.  Applicants will be advised of the outcome of their application in February 2018.  

Criteria

Hamilton City Council's Multi-Year Community Grant supports the operational management of community infrastructure.  The community gathering spaces, to deliver services, programmes and activities that benefit the social, cultural, arts and environmental wellbeing of communities in Hamilton.

The word 'community' is used in its broadest sense: it signals that our Multi-year grants programme will support the social, cultural, arts and environmental wellbeing of Hamilton people and neighbourhoods.

Funding consideration will be given to community organisations which:

  • Strengthen participation across diverse communities
  • Build the capability of communities to become sustainable
  • Work collaboratively across the community sectors

Multi-Year Community Grants will fund organisations for operating costs delivering:

  1. A multi-purpose space available for the community to utilise.
  2. Opportunities for the wider community to increase social connection.
  3. Programmes and activities delivered in the facility that addresses the needs of the local community.

Application Process

Who can apply?

  1. Applicants must be a legally constituted community group or organisation registered with charities services (not for profit, charitable trust, incorporated society), which:
  2. Are located in Hamilton
  3. Are sustainable and have the capacity to deliver agreed outcomes
  4. The word 'community' is used in its broadest sense: it signals that our multi-year grants programme will support the social, cultural, arts and environmental wellbeing of Hamilton people and neighbourhoods.

What will be funded?

Multi-Year Community Grants will fund organisations for operating costs delivering:

  1. A multi-purpose space available for the community to utilise.
  2. Opportunities for the wider community to increase social connection.
  3. Programmes and activities delivered in the facility that addresses the needs of the local community.


Who will be given priority?

Emphasis for Multi-Year Community Grants will be given to groups who provide or manage community spaces/ facilities used by the community and/or other groups.  These organisations may also provide a range of services to the community. ​

What will not be funded?

  1. Projects or operational costs already substantially funded by Hamilton City Council.
  2. Retrospective funding, i.e. Projects that have already started or have been completed.
  3. Political organisations or social clubs.
  4. Repayment of debt, Loan, mortgage repayments or investments of any kind.

All applications must be accompanied by:

  1. The applicant's annual financial accounts.
    (The annual accounts should comply with current NZ GAAP (Generally Accepted Accounting Practice in New Zealand) as outlined in the Charities Amendment Act 2014)
  2. The applicant's statement of financial position showing year to date income and expenditure, this needs to be no greater than six months old.
  3. A budget outlining your expected income and expenses for the next 3 years
  4. Accountability must have been received for previous grants before any new grant application will be processed.
  5. Current proof of bank account in the name of the applicant group for each account held.
  6. A printed bank deposit slip with the name and account details of the applicant group.

What are the requirements that have to be met?

  1. All successful applications will be required to complete a grant agreement prior to payment of the grant.
  2. Successful applicants must adhere to the funding reporting requirements as prescribed by Council.
  3. All recipients of community grants will provide periodic accountability reports documenting how their activities have contributed to the objectives for which the funding was allocated.
  4. Recipients that fail to submit acquittal reports, or that have not spent the money in accordance with the application/contract shall not be eligible for any further Council grants until:
    1. Accountability conditions have been met and/or grant monies returned and;
    2. the organisation can demonstrate their  ability to meet Council's eligibility criteria for a grant;
    3. and the organisation is capable of delivering the project outcomes of which they are making an  application for.

In addition to the general requirements above, successful applicants will also;

  1. Provide six-month reports, documenting how their activities have contributed to the objectives for which the funding was allocated.
  2. A Hamilton City Council staff member will visit and meet with all multi-year community grant recipients on an annual basis.  The purpose of the visit is to build a relationship between Hamilton City Council and the grant recipient as well as inform on progress and development.
  3. All multi-year grant recipients will be invited to an a​nnual network meeting hosted by Hamilton City Council.  The purpose of this meeting is to build collaboration and cohesion among multi-year community grant recipients and provide an opportunity for feedback on Council processes and systems.

Information for successful applicants

You will receive a letter advising that your application was successful. The process for grant acceptance will be outlined in the letter along with your obligations and reporting requirements. 

Successful applicants are required to use the Hamilton City Council logo on promotional material ​

Contact Hamilton City Council Brand Manager Vicky Noorland vicky.noorland@hcc.govt.nz to obtain the correct logo.

How to apply

The round will open on November 1st 2017 and close 5pm on the 15th December 2017. ​




There are many Help options available through online guides and video tutorials when you are logged in. Please also use this very helpful applicant guide Applicant Help Guide .

Please note: This SmartyGrants funding management tool has been developed by Our Community through its best practice grants management division, the Australian Institute of Grants Management (AIGM). All forms meet the web content accessibility guidelines version 2.0 published by the World Wide Web Consortium meaning they are accessible to people using screen readers and other adaptive technology. Any data submitted as part of an Hamilton City Council funding application is only available to Hamilton City Council. It is a cloud based tool that meets all requirements for information security and privacy.

 

Page reviewed: 01 Nov 2017 2:14pm