Media

Media contacts

For all media enquiries relating to Hamilton City local elections please contact:

Samantha Whittle
Communications Advisor
07 838 6507
samantha.whittle@hcc.govt.nz  

Electoral Officer:
Dale Ofsoske, Election Services
Level 3, Custom House, 50 Anzac Avenue, Auckland 1010 PO Box 5135,
Wellesley Street, Auckland 1141
Phone - 0800 922 822
Email - dale.ofsoske@electionservices.co.nz
Website - www.electionservices.co.nz 

Useful tools and guidelines

 Elections fact sheet
 FAQs
 Candidate information handbook
 Social media guidelines

FAQs

General Information 

When is the next Hamilton City Council election? 
Election day is, Saturday 8 October, voting closes at midday on that day. The voting period starts on Friday 16 September 2016. 

Who is managing the election process? 
The electoral officer has full responsibility for running the election. 

What is the name of the electoral officer? 
The electoral officer is: 
Dale Ofsoske, Independent Election Services Ltd 
Level 3, Custom House, 50 Anzac Avenue, Auckland
Phone: 0800 922 822 
Email: dale.ofsoske@electionservices.co.nz 

What type of electoral system is used? 
The FPP (first past the post) electoral system is used for the Hamilton City Council and the Waikato Regional Council and the STV (single transferable voting) electoral system is used for the Waikato District Health Board. 

What issues (elections) can we vote for? 
Electors will be able to vote for the Mayor, Ward Councillors (6 from the East Ward and 6 from the West Ward) for Hamilton City Council, Waikato Regional council members and Waikato District Health Board Members. 

Candidates

When will we know who’s running?
Nominations open Friday 15 July and close at noon Friday 12 August 2016. A candidate handbook will be available after nominations close. 

Where can I find that information?
The Council website and candidate handbook. 

Voting

Is it a postal vote and will I be sent my voting documents in the mail? 
All local authority elections will be conducted by postal vote. Voting documents will be delivered by NZ Post between Friday 16 September 2016 and Wednesday 21 September 2016. 

Election results 

When will we know the results of the election? 
Progress results will be announced as soon as practicable after 12 noon on Saturday 8 October (expected around 2pm). 

Preliminary results will be announced late on Saturday night once all votes received at the Elections Office (up until 12 noon) have been delivered to the vote processing centre in Auckland and processed. 

The official results will be announced when special votes have been checked, expected to be Thursday 13 October 2016. 

How will we find out who’s been elected to be on council? 
Candidates — will be advised as soon as practicable after the progress results and preliminary results are known. This will be by email. 
Voters — Progress and preliminary results will be released to the media and placed on the Council’s website (hamilton.govt.nz/elections) as soon as practicable after noon on Saturday 8 October 2016.  

Members 

When do elected members take up their roles? 
Elected members take up office the day after the official result has been declared by public notice. However, members cannot act until they have sworn the oath of office which is usually at the first meeting of the Council or community board. This first meeting is usually held as soon as practicable after the final election results are known. 

District Health Board members take up office 58 days after election day (Monday 5 December 2016). 

Who are elected members responsible to? 
Ultimately the elected member’s final responsibility is to the local community. The Minister of Local Government and the Auditor–General do have a role in ensuring that Council follows the law. 

All District Health Board members are accountable to the Minister of Health. 

Do elected members get paid and if so how much? 
This is set by the Remuneration Authority and from 1 July 2016 is as follows: 

Mayor – $156,412
Deputy Mayor – $91.573
Committee Chairperson – $84,529
Deputy Committee Chairperson – $77,485
Councillor – $70,441 

Some expenses are also reimbursed. 

District health board members are paid on the basis of the Cabinet Fees framework. 

Where can I have a special vote? 
Special votes can be obtained from: 

  • Elections Office, Municipal Building, Garden Place, Hamilton 
  • Any Hamilton City Council Library (Central, Chartwell, Dinsdale, Glenview, Hillcrest, St Andrews) 
  • by phoning 0800 922 822. 

I am going away and will not be here when the voting documents are posted out. 
You will need to contact the Elections Office on 0800 922 822 for a special vote. 

Can I help someone fill out their voting document? 
Under the Local Electoral Act 2001, you cannot interfere or influence any person as to how they can vote. 

If authorised by a voter who is physically impaired, visually impaired or for who English is a second language, a person can assist them to vote as directed by the voter. 

What happens to all the voting documents after the elections? 
They are delivered to the Hamilton District Court and kept for 21 days so that the Court can access them should there be any application for a recount or petition for inquiry. 

After 21 days, the Court is responsible for destroying them. 

Do I get a vote for the District Health Board? 
Yes, if you are a resident elector. Ratepayer electors cannot vote for the District Health Board election. 

Complaints 

Complaints about electoral signage. 
Council’s Guide to Election Signs is located on the Hamilton City Council’s website and  Section 12 of the Candidate Booklet.

The signs don’t have the required authorisation on them. 
You will need to call the Council’s customer service team on 07 838 6699 or at: customerservice@hcc.govt.nz

The signs have been pulled over or damaged. 
You will need to call the Council’s customer service team on 07 838 6699 or at: customerservice@hcc.govt.nz

The signs are bigger than they should be. 
You will need to call the Council’s customer service team on 07 838 6699 or at: customerservice@hcc.govt.nz

What locations can signs be installed? 
Council’s Guide to Election Signs is located on the Hamilton City Council’s website and Section 12 of the Candidate Booklet 

When can they be installed and when must they be pulled down? 
Election signs can only be displayed during the period commencing three months prior to election day and must be removed before midnight on the day before election day – eg from Friday 8 July 2016 until Midnight Friday 7 October 2016. 

Key dates

Here is a table of key dates that may be useful:

​15 July​Candidate nominations open and roll opens for public inspection
​15 July–12 August​Receipt of candidate nominations
12 August at noonCandidate nominations close and roll closes
​17 August​Public notice of candidates' names
​16–21 September​Voting documents delivered
​13 September–5 OctoberSpecial voting period​
​16 September–8 October​Progressive roll scruitiny, special voting, early processing
​8 October at noon​Election day — voting closes at noon
​8 October from noon​Preliminary results
​13–19 October​Declaration of results
​October–November​Elected members' swearing in ceremonies
Page reviewed: 22 Jul 2016 4:27pm