Do I need an Event Permit?
Applying for an Event Permit
If your event is in a Park or Reserve please email our Parks and Recreation Unit or call 838 6699 to see if your preferred date is available prior to completing an Event Permit Application.
To hold an event in Hamilton Gardens, contact the garden team directly.
To hold an event at an H3 venue i.e. (Claudelands, Waikato Stadium or Seddon Park) contact H3 Venues
- A site plan
- Event risk plan
- Traffic management plan
- Waste management plan
- Public liability insurance
- Event program
If you are planning a large event and would like to have a conversation before submitting your event permit, if you would like to collaborate or need extra support please email email@example.com and we can arrange a time to talk through your event with you.
How long will it take?
- Minimum of four weeks notice for low impact events
- Minimum of three to five months notice for high impact events (particularly events with traffic management plans). This gives both the council and stakeholders enough time to fulfil any legal obligations.
Type of event
|High impact||Over 2000 people|
|Medium impact||500-1999 people|
|Mild impact||50-499 people|
|Low impact||1-50 people|
What public locations/sites are available?