Council and Committees

​​​​​​​​​​​​​​​The Council's governance structure includes the Council and seven committees.

​The Council meets six-weekly (or as required) and four of the seven committees also meet six-weekly. These are the Finance Committee, Strategic Growth Committee, Infrastructure Operations Committee and Community Committee.

The Economic Development Committee and Environment Committee meet quarterly (or as required) and the Hearings and Engagement Committee meets as required.

The Council also has a Strategic Risk and Assurance Committee which has an external Chair and Deputy Chair and meets quarterly (or as required).

Common delega​​tions

Each of the four main committees have delegations common to their roles. They will develop strategies, plans and policies for public consultation and/or engagement as well as approve or recommend new or amended policies to the Council. The committees will also develop the statement of proposal for new and amended bylaws for consultation.

Within the scope of their committee, they will approve submissions to external organisations, approve and monitor contracts and recommend the establishment of advisory groups or hearings panels, and their terms of reference, to Council for approval.

View the full delegations and terms of reference

Public attendance

All Council and committee meetings are open to the public to attend unless there is a compelling reason to consider items with the public excluded. "Public Excluded" items are confidential and members of the public will be asked to leave the meeting room until discussion is completed. The public are notified of the legislative reason for an item to be heard in a closed session. Both the Council and the Committee meetings are usually held in the Council Chamber of the Municipal Building in Garden Place.

Further details about upcoming scheduled meetings can be found in the Meeting ​Calendar

Live stream of Council and Committee Meetings

The Council, Community Committee, Economic Development Committee, Environment Committee, Finance Committee, Hearings and Engagement Committee, Infrastructure Operations Committee, Strategic Growth Committee​ and some Regulatory & Hearing Committee meetings are streamed live.

View and see upcoming meetings being streamed​.​

Public forums

Hamilton City Council's Standing Orders (rules of procedure for meetings) allow for a period of up to 30 minutes in each Council and Committee meeting, for a public forum. Public Forum is an opportunity for members of the public to share their view on a matter on the agenda for discussion at that meeting. Speakers are allowed five minutes (including questions) to address Elected Members.

Speakers will be put on a Public Forum speaking list on a first come first served basis (unless prior contact is made with the Governance unit) in the Council Chamber or Committee Room prior to the start of the meeting.  As many speakers as possible will be heard within the allocated time.

If you are unable to attend the meeting in person, you may be able to attend the public forum session via audio-visual link. For information and assistance, please contact the Governance Team on 07 838 6727 or email HCC.Governance@hcc.govt.nz​. 

If you have any questions regarding Public Forum, please contact the Governance Team on 07 838 6727 or email HCC.Governance@hcc.govt.nz​​.

Council Committees

Page reviewed: 20 Aug 2020 1:00pm