Governance Statement


The Local Governance Statement supports the purpose of local government by promoting local democracy. The statement provides the public with information on the ways to influence local democratic processes and the key processes through which Hamilton City Council engages with the residents of Hamilton City. It also sets out how the Council makes decisions, and how citizens can influence these processes.

The Local Governance Statement is a requirement of the Local Government Act 2002 and includes the following broad categories of information:

  • functions, responsibilities, and activities of the council
  • electoral arrangements
  • governance structures and processes
  • the way elected members make decisions and relate to each other
  • the management structure and key policies of the council

The purpose of local government is —

(a) to enable democratic local decision-making and action by, and on behalf of, communities; and
(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are —

(a) efficient; and

(b) effective; and

(c) appropriate to present and anticipated future circumstances.

Our Local Governance Statement

Functions and responsibilities

Our 10 Year Plan sets out the activities and services we intend to provide to meet the city's needs.

Policies, Bylaws, and Legislation

Our rights, obligations and responsibilities are set out in statutes, regulations and bylaws. To fulfil its purpose, Hamilton City Council exercises powers and carries out its responsibilities through the following:

Representation, and the electoral system and processes

Members' roles and conduct​​​​

Governance structure, membership and delegations

Meeting processes

Consultation policies

Partnering with Maaori

Management structure

The Local Government Act 2002 requires the Council to employ a Chief Executive whose responsibilities include to employ other staff on behalf of the Council, to implement Council decisions and provide advice to the Council.

Under the Local Government Act 2002, the Chief Executive is the only person who may lawfully give instructions to a staff member.  Any complaint about individual staff members should be directed to the Chief Executive, and not to elected members.

The Chief Executive, Mr Lance Vervoort, can be reached on 07 838 6492 or by email ​

Council management is organised into five groups.  The core functions of each group and the key contacts can be found under our management structure section. 

Equal employment opportunities policy

Hamilton City Council is committed to the principles of equal employment opportunities. We seek to ensure that there are no barriers present which discriminate against people on the grounds of sex, age, marital status, religious or ethical beliefs, colour, race or national origins, disability, political opinion, employment status, family status and sexual orientation. All employment-related decisions are made on the basis of merit.

Policy and planning documents

At Hamilton City Council, we have a number of planning documents that provide information on our functions, goals, and how we plan to achieve them:

Official Information Requests

Requests for information can be made by all members of the public under the Local Government Official Information and Meetings Act 1987 (LGOIMA) and the Privacy Act 1993 . 

General information requests can also be made to Hamilton City Council. 

Contact us

Find out how to contact Governance or contact a Councillor  

Other links of interest

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Page reviewed: 16 May 2022 7:10am